Registration

Thank you for your interest in AIDS Vaccine 2013. Online pre-registration has closed. Onsite registration will be available. Please visit the registration desk at the CCIB Level 0, Entrance Hall to register onsite. 

Fees

Fees are listed per person in US dollars. Click here for current exchange rates.

Opening Day Only (7 Oct.)

$150 - Availabile onsite

Onsite

$875 - After 22 September

*To be eligible for the student/post-doc delegate fee, you must be at least 18 years old and present proof of fulltime enrollment at a recognized university when you check-in onsite. Student identification must be available at all times during the conference.

By registering for the conference, you will receive the following:

  • Conference admission, including all sessions, satellites and special events;
  • Printed conference program pocket guide,
  • Optional printed abstract book,
  • Meals, as outlined in the program.

The conference registration fee does not cover airfare, hotel, or other costs.

Opening Day Registration

Opening Day Registration is available for individuals who wish to attend only the Opening Session and Welcome Reception on Monday, 7 October. Conference materials are not included in the Opening Day registration fee.

Method of Payment

Credit Cards: Full payment in US dollars is required at the time of registration. Visa, MasterCard, and American Express credit cards are accepted. Please note Conference Solutions will be listed as the vendor on your credit card statement.

Cancellation Policy

Cancellations must be sent in writing by email to AIDS Vaccine 2013 c/o Conference Solutions.

Email: Register@ConferenceSolutionsInc.com [1]

Cancellations received by Sunday, 15 September will be refunded less a $100 administrative fee. No refunds will be given for cancellations received after Sunday, 15 September.

If for any reason the conference should be cancelled, AIDS Vaccine 2013 will refund the registration fee. The conference is not responsible for the refund of airfare, hotel, or other costs.

Substitution Policy

If you are unable to attend AIDS Vaccine 2013, you may transfer your registration to another person by notifying AIDS Vaccine 2013c/o Conference Solutions in writing by email.

The following rule of access to the conference applies to all conference attendees, including substitute attendees:

Participation in the conference is limited to those actively interested in HIV vaccine-related research, either at the academic, governmental, private sector, or community level. The organizing committee of AIDS Vaccine 2013 reserves the right to refuse registration to anyone who does not meet this requirement.

Letter of Invitation

After completion of the online registration form, you will receive a link to create a letter of invitation for use in visa applications. You will need to submit your Name, Date of Birth, Passport Number, and Nationality to generate the letter.

Visa Information on Entering Spain

A valid passport is required for all foreign nationals entering Spain.

No visa is required for citizens of other EU member states, and citizens of some selected nations with whom the European Union or Spain have special treaties can enter Spain for up to 90 days in a 180 day period without a visa. This includes Australian, New Zealand, Canadian and US citizens, among many others. Be aware that the 90 day limit runs concurrently across the whole of the Schengen zone and the countdown begins when entering any of the signatory countries. It does not reset when travelling into another country covered by the Schengen agreement. Unsure if you require a visa to enter Spain? Visit the website for the Ministry of Foreign Affairs and Cooperation [2] to determine visa requirements for entry.

Liability

With paid registration, the participant acknowledges that he/she has no right to lodge claims against the conference organizers should the meeting be altered, hindered, or prevented by unexpected political or economic events, unpredictable forces of nature, speaker cancellations or other unforeseeable events.

Badges

Conference identification badges are mandatory and will be required for admission to all conference functions.

Certificate of Attendance

A removable certificate of attendance will be available in each abstract book as well as downloadable online with the password provided to registered attendees.

Photographs

Each registrant grants the conference permission to photograph registrants in any session, and to use such photographs and the names of registrants in any materials which either represent the proceedings of the conference or promote future conferences.